AGM Minutes 2020

Meeting chaired by: Denise Gilholme

Minutes by: Lee Taylor

Attendees:

• Lee Taylor (LT)
• Sean Hood (SH)
• James Allsopp (JA)
• Stuart Cannon (SC)
• Denise Gilholme (DG)
• Tom McAlister (TA)
• Welcome

Welcome to the meeting, apologies were made for the delay in hosting the AGM due to COVID 19

Apologies

• Joao Ortale (JO)
• Claudia Birtwhistle (CB)
• Nikky Jane (NJ)*
• Dean Whitaker (DW)*

• Previous Minutes/Actions
  • Available on the website
• Chairs Report
  • Managed to have some recruitment success
  • Website has been successfully updated and freshened up since the last AGM
  • Maintaining monthly meetings with OT (Oliver Thompson)
    • Had initial success along with Anita, but this ceased in February due to the ongoing COVID 19 situation
    • Communications ongoing through email
  • Smoother ways of reporting issues
    • Use of the Work in Progress list has been improved
  • Broadband has been improved thanks to SH in cell C & cell E
    • Broadband should be good throughout most areas of Great Park
  • Speeding is still an issue within the Great Park
    • CB is co-opted as a safety officer
  • Biodiversity meetings have been attended by members of the committee
  • Ranger post is not filled
  • New Estates manager is now working for the consortium
  • Planning permission for first schools is now advancing
  • Town centre now has 3 occupied units, and it’s now a case of pushing forward to get more units occupied
  • General thanks for member’s dedication to the GPNA
• Secretary’s Report
  • Document template has been implemented
  • Communications between residents and GPNA appear to be improved
  • WIP list appears to be working well to record the issues that are raised by residents
• Treasurers Report
  • Reporting year end of 31Mar to be adopted by GPNA – accepted
  • No income received in the last year
  • Expenses in the last reporting year totalled £225
  • Outgoings since the end of the last reporting year £100
  • The cash balance is £1,226 as at the date of the AGM
  • Potential to get more funding in from the consortium
  • Financial authorisation for payments to be made by Treasurer with approval from one other committee officers. 
• Election of members
  • All members present due for election at next AGM
  • No one stood against Officers
  • Check Members:
    • Gemma Nesbit
    • Sarah Malulia
    • Michael Forster
    • Paul Cross
    • Chris Marsden
• Constitution
  • Constitution has been accepted and is to be put on to the template.
• Next meeting
  • Wednesday 16Sep20 1930

Notes

* Apologies received after AGM

ACTIONS

1	Check previous minutes for when people joined GPNA	LT
2	Issue constitution to all committee members for final approval prior to issue	LT

Our current Committee Officers are:
Co-Chair – Sean Hood (IT & Comms)
Co-Chair – Denise Gilholme
Treasurer – James Allsopp
Secretary – Lee Taylor

Other members:
Nikky Jane
Michael Forster
Kirsty Martin – Greenside rep
Ruth Hewett – Melbury and Walkworth Woods rep
João Ortale
Stuart Cannon

Co-opted members:
Claudia Birtwisle – Traffic and safety

https://gpna.co.uk/wp-content/uploads/2020/08/20200819_AGMMinutes07Aug20-FINAL-v1-0-.pdf