AGM Minutes 2020
Meeting chaired by: Denise Gilholme
Minutes by: Lee Taylor
Attendees:
- Lee Taylor (LT)
- Sean Hood (SH)
- James Allsopp (JA)
- Stuart Cannon (SC)
- Denise Gilholme (DG)
- Tom McAlister (TA)
- Welcome
Welcome to the meeting, apologies were made for the delay in hosting the AGM due to COVID 19
Apologies
- Joao Ortale (JO)
- Claudia Birtwhistle (CB)
- Nikky Jane (NJ)*
- Dean Whitaker (DW)*
- Previous Minutes/Actions
- Available on the website
- Chairs Report
- Managed to have some recruitment success
- Website has been successfully updated and freshened up since the last AGM
- Maintaining monthly meetings with OT (Oliver Thompson)
- Had initial success along with Anita, but this ceased in February due to the ongoing COVID 19 situation
- Communications ongoing through email
- Smoother ways of reporting issues
- Use of the Work in Progress list has been improved
- Broadband has been improved thanks to SH in cell C & cell E
- Broadband should be good throughout most areas of Great Park
- Speeding is still an issue within the Great Park
- CB is co-opted as a safety officer
- Biodiversity meetings have been attended by members of the committee
- Ranger post is not filled
- New Estates manager is now working for the consortium
- Planning permission for first schools is now advancing
- Town centre now has 3 occupied units, and it’s now a case of pushing forward to get more units occupied
- General thanks for member’s dedication to the GPNA
- Secretary’s Report
- Document template has been implemented
- Communications between residents and GPNA appear to be improved
- WIP list appears to be working well to record the issues that are raised by residents
- Treasurers Report
- Reporting year end of 31Mar to be adopted by GPNA – accepted
- No income received in the last year
- Expenses in the last reporting year totalled £225
- Outgoings since the end of the last reporting year £100
- The cash balance is £1,226 as at the date of the AGM
- Potential to get more funding in from the consortium
- Financial authorisation for payments to be made by Treasurer with approval from one other committee officers.
- Election of members
- All members present due for election at next AGM
- No one stood against Officers
- Check Members:
- Gemma Nesbit
- Sarah Malulia
- Michael Forster
- Paul Cross
- Chris Marsden
- Constitution
- Constitution has been accepted and is to be put on to the template.
- Next meeting
- Wednesday 16Sep20 1930
Notes
* Apologies received after AGM
ACTIONS
1 | Check previous minutes for when people joined GPNA | LT | |
2 | Issue constitution to all committee members for final approval prior to issue | LT |
Our current Committee Officers are:
Co-Chair – Sean Hood (IT & Comms)
Co-Chair – Denise Gilholme
Treasurer – James Allsopp
Secretary – Lee Taylor
Other members:
Nikky Jane
Michael Forster
Kirsty Martin – Greenside rep
Ruth Hewett – Melbury and Walkworth Woods rep
João Ortale
Stuart Cannon
Co-opted members:
Claudia Birtwisle – Traffic and safety
https://gpna.co.uk/wp-content/uploads/2020/08/20200819_AGMMinutes07Aug20-FINAL-v1-0-.pdf