GPNA Meeting Minutes 15Jul20
Committee Meeting 15Jul20 1930hrs
Minutes
Ref: 20200720 Committee Meeting Minutes 15Jul20 FINAL v1.0
Meeting chaired by: Denise Gilholme
Minutes by: Lee Taylor
Attendees:
- Kirsty Martin (KM)
- Claudia B (CB)
- Lee Taylor (LT)
- Denise Gilholme (DG)
- Sean Hood (SH)
- Michael Forster (MF)
- Nikki Jane (NJ)
- James Allsopp (JA)
- Stuart Cannon (SC)
Apologies
Joao Ortale (JO)
Ruth Hewitt (RH)
- Previous Minutes/Actions
- Estates manager has been appointed, she’s been introduced to the estate by OT and will in time be introduced to the GPNA
- OT now fully back to Taylor Wimpey, only responsible for contractual elements of the consortium
- EM manager role job description to be requested.
- Structure for reporting issues to the consortium to be agreed with new EM and hopefully should make the control of issues clearer and more traceable
- Estate plans to be printed, need the latest issue to be printed.
- Weekly draft, big issue went out the other week, and another one will go out this week.
- DG updated residents on various questions that the big update made.
- AGM to be 07Aug20 1930hrs
- FB doesn’t have an option for limiting choices
- Could do a ballot box in the community centres
- Could do a sample set
- FB post to be used
- Printed copies to be made available at the community centre
- Posts to go up on the boards
- Drop off completed suggestions to GPCC
- Be good to be able to put forward to the retail people what residents are wanting on the site
- No current Ranger in position for great park.
- Used to have a full-time ranger for Havana and Great park
- Awaiting response from NCC for ranger’s job description & who is in post.
- Estates manager has been appointed, she’s been introduced to the estate by OT and will in time be introduced to the GPNA
- Issues List
- Cyclists
- Safety warning to be put up on the group
- Consortium cannot do much about it
- Give a general advice on cycling
- Give advice on what paths can be cycled on
- Get clarification from consortium about designated cycle paths
- Many of the routes around the great park are apparently designated cycle routes by an appropriate estate map
- Strategic routes maps could be issued again by consortium.
- Road safety
- Crossings needs in some areas
- Feedback repeater sign
- Been taken up with the council in February
- Consortium has been informed
- Manufacturers to repair it under warranty
- Update to be put out to say that the consortium was aware that the sign was being taken to be repaired, but as yet don’t have a date for the return of the sign.
- AL message about the sign was erroneous
- Electric charge points
- Who owns them
- Who is responsible for them
- People not happy with the green areas not being maintained appropriately
- Full review would be useful
- Landscaping
- Traffic management
- Town centre
- Roads
- Maintenance charge
- Council adoptions/ consortium adoptions/ developer responsibilities
- Cyclists
- Reactions to update
- Good uptake
- Doing a full post looked better
- Looked lively, and more relatable
- Issues were raised about the ranger
- Lots of interaction
- Town centre
- Any other business
- Constitution
- Encourage clarity with the maintenance/service charges
- HORNET – group for homeowners
- Terms of reference for what is to be provided
- Ask for a breakdown of costs
- Cannot add an explicit article for services charges, but it is deemed as being part of the constitution already
- Try and make a simplified view of how the maintenance service changes work and improve the understanding in the community with the aim to give clarity to how the estate changes work.
- Aim to use the moral argument to encourage clarity from the consortium.
- Challenge them on the S106 receipts
- Bitesize bulletins can be used to simplify the complex elements of the estate
- Consider the main issues that residents want to know about (eg. Top 10 issues)
- Cooperative approach to be used with the consortium
- Engage people to attend with the GPNA
- Stuart Cannon – accepted by majority as a member of the consortium
- Concerns about the COVID-19 testing site
- Site is council owned
- Signed over for 6 months for use
- Can be raised with the councillors for clarity
- Why does the carpark belong to NCC and not NGP?
- Would be worth getting an acknowledgement from the council for the patients of the residents
- Why weren’t residents consulted?
- When will it be here until?
- There has been an increase in estate traffic
- Generally, the GPNA think it’s a positive thing for the area
- Constitution
ACTIONS
| 1 | Find latest estate plans & print | LT | |
| 2 | Introductions to new estates management | ||
| 3 | Weekly update – include about road signs | SH/DG | |
| 4 | AGM date to send out 07 Aug 20 1930hrs | LT | |
| 5 | Ballot to be opened on FB | SH/DG | |
| 5.1 | Minimum responses required to be calculated for sample set | LT/JO | |
| 5.2 | Paper ballots to be designed and made available at GPCC | SH/DG | |
| 6 | Push for ranger details from NCC | DG | |
| 7 | Request strategic routes maps from the consortium | LT | |
| 8 | Message consortium with regards to change points at flats, and if any public ones will be installed | LT | |
| 9 | Push for action from the consortium on areas of the open spaces that the residents aren’t happy about | LT | |
| 10 | Full review of issues with new EM would be useful in future | TBC | |
| 11 | From point 5 create a desired outlets list for the consortium | LT/SH/DG | |
| 12 | Look at bitesize guides for residents | ||
| 13 | Contact NCC with regards to the testing site in the park and ride | LT |
Our current Committee Officers are:
Co-Chair – Sean Hood (IT & Comms)
Co-Chair – Denise Gilholme
Treasurer – James Allsopp
Secretary – Lee Taylor
Other members:
Nikky Jane
Michael Forster
Kirsty Martin – Greenside rep
Ruth Hewett – Melbury and Walkworth Woods rep
João Ortale
Stuart Cannon
Co-opted members:
Claudia Birtwisle – Traffic and safety
https://gpna.co.uk/wp-content/uploads/2020/07/20200720_CommitteeMeetingMinutes15Jul20-FINAL-v1-0.pdf