Committee Meeting 07Dec20 Minutes
Meeting chaired by: Lee Taylor / Sean Hood
Minutes by: Lee Taylor
Attendees:
- Claudia Birtwisle (CB)
- Stuart Cannon (SC)
- Sean Hood (SH)
- Lee Taylor (LT)
- Nikky Jane (NJ)
- Anita Lower (AL)
- Denise Gilholme (DG)
- Apologies
- Rachel Kadansky (RK)
- Catherine McKinnell (CM)
- James Allsopp (JA)
- Joao Ortale (JO)
- Previous Minutes/Actions (see below)
- Estate plans still awaited (LT)
- Monthly residents update went out in November – got some feedback from the residents, (SC) to look into improving these for the residents
- (SC) joining the meeting with (RK) 08Dec20
- Christmas tree has had good feedback from residents
- Try and book in time with (RK) to review the full WIP list
- WIP list originates from NGP – list was cleared out when we took it over
- Feedback has previously been sparse, but (RK) has improved this
- Current WIP may become redundant with updated NGP website
- Membership to be reviewed over Christmas (LT)
- (LT) talk with Sue Wannop (SW) with regards to newsletter budget
- Letter to (CM) with regards to her latest updates – communications via consortium have some disparity to those that come via NGP GPNA (DG/LT)
- Three businesses are interested in taking units, but some are holding back until the supermarket has broken ground
- Unification between GPNA, Consortium, NGP, MP, & Councillors responses and updates
- Work in progress list
- No new updates
- Latest meeting with estates manager
- No updates
- Any other business
- Unification of approaches to communications – best to take the emails to the shared email boxes
- Lots of people complaining that they do not get a response when they email the NGP general email address
- (SC) taking communications role – confirmed by vote
- Chase street lighting report, builders waste report, new website (Jan 2021), NGP separation agreement (NGP currently owned by the consortium), supermarket status, dog waste bins
- Residents have right to enforce variations to the planning application where it has not been done correctly
- Waterways in the estate are over several authorities
- Supermarket is still in planning – only small changes needed now such as internal layout and parking provisions.
- All bins are dealt with by NGP estates
- More bins/frequent emptying
- IDM is currently emptying the bins
- No current requirements for public waste bins
- Specialist dog waste bins need to be emptied to clinical waste
- Might be taking on a maintenance person
- 90 additional houses applied for in Cell D by Persimmon
- Saving Newcastle wildlife are asking people to refuse for the cell A due to the fence
- Spine road – issue with old Brunton Lane do not have permission yet to close it yet have already adjusted it, so currently in a legal squabble to deal with it.
- Melbury Christmas lights -nothing to do with Anita, but apparently, they are a massive legal responsibility.
- Chase up how Melbury service costs are covered – can Melbury be put on a focus list for adoption.
- Look at approval methods for Christmas tree at Melbury
- NGP will replace the dead tree at Melbury, but it must be suitable to fit with the landscaping
- Cannot decorate the tree in the first year
- Residents have crowd funded to put lights up
- NGP may need to deal with it, on a Health and Safety basis – may need to issue an infringement notice
- Angel trail – organised via Ruth, linking in with the Christmas Festivities
- Original organiser has left the group, and someone else has taken over
- (DG) has offered support, not heard anything back yet.
- Several food vendors interested in bringing their services to NGP
- (SC) to contact the community centre with regards to the Christmas festivities
- Traffic speed sign still not working – still under warranty
- Wagon way is currently closed, more traffic going down Roseden way can we do something to encourage more residents to go via the eastern access road.
- Look at potential furniture to be added to Roseden way to reduce vehicle speed
- Potential raised crossing and improved lighting to reduce risk of people being hit.
- Joao Ortale – resigning from committee – thank you for your participation.
- Next Meeting
- Monday 18 Jan 21 1930hrs
ACTIONS
1 | Estates manager releasing updated plans as completed – LT to chase | LT | |
2 | Monthly residents update | SH/SC | |
3 | Full review of issues with Estates Manager | LT | |
4 | Bitesize guides for residents | SC | |
5 | Review members joining dates | LT | |
6 | Residents newsletter budget – check with Sue Wannop | LT | |
7 | Letter to Michelle from GPNA wrt town centre | LT | |
8 | Draft letter to Catherine McKinnell about recent update | DG/LT | |
9 | Check with NGP if there is a general email issue | LT | |
10 | Update website to show (SC) as communications officer | SH | |
11 | Chase status of various reports from NGP | LT | |
12 | Enquire about more bins to be added to the estate, and/or more frequent emptying | LT | |
13 | Check adoption status for Melbury | LT | |
14 | Discuss proposed Christmas events with the community centre | SC | |
15 | Raise speed sign issue again with council and NGP | LT | |
16 | Check potential road furniture that can be used for traffic calming between the (new) access road and Brunton lane (past the school) – raised crossing and improved lighting? | LT | |
17 | Timescales to be checked for spine road | LT | |
18 | Wheel wash next to Brunton lane floods onto the lane during heavy rain – report to NGP to pass to the consortium | LT |
Our current Committee Officers are:
Co-Chair – Sean Hood (IT & Comms)
Co-Chair – Denise Gilholme
Treasurer – James Allsopp
Secretary – Lee Taylor
Committee members:
Nikky Jane
Michael Forster
Kirsty Martin – Greenside rep
Ruth Hewett – Melbury and Walkworth Woods rep
Stuart Cannon – Communications Officer
Co-opted members:
Claudia Birtwisle – Traffic and safety
Other Invitees:
Rachel Kadansky – Estates Manager
Susan Wannop – NCC Communities Officer
Anita Lower – Local Councillor
Catherine McKinnell – Local MP
Nichola Hardy – West Brunton Farm Cottages and Bruton Square rep
https://gpna.co.uk/wp-content/uploads/2020/12/20201220_CommitteeMeetingMinutes07Dec20-FINAL-v1-0.pdf