GPNA Committee Meeting Minutes 26Oct20

Committee Meeting 26Oct20 1930hrs

Minutes

Ref: 20201124 Committee Meeting Minutes 26Oct20 v1.0

Meeting chaired by: Lee Taylor / Sean Hood

Minutes by: Lee Taylor

Attendees:

• Lee Taylor
• Sean Hood
• Stuart Cannon
• Racheal Kadansky
• Claudia Birtwisle
• Kirsty Martin
• Apologies
  • Joao Ortale
  • Anita Lower
  • Nikky Jane
  • Ruth Hewitt

• Previous Minutes/Actions
  • No comments on latest minutes
  • Latest estates plans getting updated and will be done in phases
    • First set is land scaping
    • Plans are getting broken down into separate cells
    • Next level of plans is for the adoptions
    • What’s managed by the consortium, developers, consortium, NCC. Will take a while to deal with as requires full review of deeds.
    • Adoption register will be created showing what has been adopted and what should be adopted, along with what will be adopted
  • Weekly updated to be changed to monthly updates as the amount of issues has reduced.
  • Issues list
    • Full review of existing issues list to be completed see what is outstanding and what can be closed out
  • Bitesize guides
    • Estates information to be prioritised
  • Membership log
    • Minutes go back for a few years, now been organised properly and will be reviewed going forward to make a register of members including voting onto the committee and due dates for renewal.
    • Probably done as a database
  • Updated constitution has been sent out
    • Can be issued now as no comments received.
  • Newsletter
    • Newsletter can be done in conjunction with the consortium
    • NGP newsletter has been designed in-house to reduce costs.
  • Letter to Michele
    • To be done which includes the research.
• Issues List
  • Road sign broken again following a recent repair
  • Light repairs on estate
    • Dean’s been checking lights
    • 32 lights require repaired
    • Open space audit for lights requiring fittings has been completed
    • Due to manufacturers going into lockdown has caused a delay in the parts for the lights – they cannot keep up with demand currently
    • Full park wide review is going to be done.
  • Street cleaning in the estate
    • Great park way has a lot of road grit that is building up and can cause damage to cars
    • Builders waste is getting around the park
    • IDM are doing a full review of the site for the developers to track extent of builders rubbish
  • Sunken area of the road near the covid testing centre as it approaches the round about
    • At the crossing near the project office
  • Construction traffic is entering the site before 8am
    • Sign to stop them is in the wrong location now
    • Sign should be on great park way so that traffic can stop on the dual carriage way.
  • Invoices are due out imminently
• Latest meeting with estates manager
  • Christmas tree
    • Company has been out to review the area and another two are coming out
    • This is late so there is not much choice
    • Usually this is arranged in January ready for the next Christmas.
    • Costs are in excess of £10k may be better to save the money this year and do something better next year
    • Choice of putting the tree at the town centre, or on the entry road about.
  • Supermarket
    • Update is due
    • It is currently in for planning still
  • New website will be launched in 2021 for the NPG management company
  • Wellie walks plans
  • Adoptions are being looked at through-out the site to see how they can be progressed to adoption
  • Units could potentially be split into smaller units if necessary
  • Neither Taylor-Wimpey or Persimmon can say “no” to a business that wants to take a unit
  • Flow chart has been made to show the ownership of responsibilities within the estate
  • Rachael is happy to be the residents voice to Taylor-Wimpey and Persimmon/Consortium
  • Trying to separate the management company more from the consortium.
  • Looking into the customer service journey on the site.
    • Should soon have improvements to this
  • Park ranger
    • No current ranger in position
    • Contributions have been paid to NCC from the consortium for this
    • Request has been made to pay this fee to the management company instead and have a management company ranger to deal with day to day maintenance on site
    • Site ranger will do regular audits of footpaths, lights, roads etc.
• Any other business
  • None
• Next Meeting
• Dates to be sent out for WC 30Nov20 -WE 13Dec20

ACTIONS

1	Find latest estate plans & print	LT
2	Weekly update – include about road signs – Make this monthly now that issues have dropped?	SH/DG
3	Full review of issues with new EM would be useful in future	TBC
4	Look at bitesize guides for residents	All
5	Check previous minutes for when people joined GPNA	LT
6	Issue constitution to all committee members for final approval prior to issue	LT
7	Residents newsletter budget	LT
8	Letter to Michelle from GPNA	LT

Our current Committee Officers are:
Co-Chair – Sean Hood (IT & Comms)
Co-Chair – Denise Gilholme
Treasurer – James Allsopp
Secretary – Lee Taylor

Other members:
Nikky Jane
Michael Forster
Kirsty Martin – Greenside rep
Ruth Hewett – Melbury and Walkworth Woods rep
João Ortale
Stuart Cannon

Co-opted members:
Claudia Birtwisle – Traffic and safety

https://gpna.co.uk/wp-content/uploads/2020/11/20201124_CommitteeMeetingMinutes26Oct20-v1-0.pdf